Content > Schedule is where you build the agenda. The Timeslots tab lists every session and networking slot per day, and the session editor opens as a drawer with one tab per topic.
Before you start
You need to be an organization admin or an event admin.
Use schedule must be on. If Content > Schedule shows Set-up the event schedule, choose a layout and select Activate schedule first.
The event dates (Details) decide which days the schedule has. A session must start and end within them.
Where to find it
Content > Schedule in the admin panel. The page opens on Timeslots.
The Schedule tabs
Tab | What it holds |
Timeslots | The sessions and networking slots of the event, one table per event day. |
Tracks | Tracks, with their color, cover image, sponsors and highlighted speakers. See Tracks, locations and tags. |
Tags | Tags attendees can filter sessions by. |
Locations | Rooms and places sessions take place in. |
Widget | The embeddable schedule for your website. |
Settings | Event-wide schedule settings. See Schedule settings reference. |
Registrations | All session registrations (RSVPs) of the event. See Manage session registrations. |
The Timeslots table
When the event lasts more than one day, a tab per day (for example Dec 1st) sits above the table. Each row is one session or networking slot.
Column | What it shows |
Start time | Start time in the event time zone. |
Duration | Length, for example "1 h 30 min". |
Title | The title, with the cover image when the session or its track has one. |
Track | The track, in the session's color (the track color unless Override track color is set). |
Location | The location (sessions) or the networking area (networking slots). |
Type | Content or Networking. |
Meetings | Accepted meetings in a networking slot. "N/A" for sessions. |
Rating | Average rating and count when ratings are on. Select it to open the Ratings tab. |
Highlighted | A check mark and position when Highlight this session once the event has ended. is on. |
Tags | The session's tags. |
Bookmarks | How many attendees bookmarked the session. |
RSVP (via app), Confirmed registrants | Shown only when at least one session on that day uses registration. RSVP (via app) shows Active or Stopped. Confirmed registrants shows confirmed and attended registrations, with the capacity when one is set. A second line shows "+N waitlisted" or "+N awaiting approval" when people are waiting. |
Actions | Edit and Delete. |
Above the table: Filters, Delete (N) for the selected rows, New networking slot and New content slot. Rows in a disabled track are greyed out with the tooltip "Track is disabled, and this session is not visible to attendees". Child sessions are nested under their parent; select the parent row to expand or collapse it. The Location column has its own filter in the column header.
Filtering, editing and deleting are explained in Filter, edit and delete sessions and networking slots.
The session editor
Select New content slot or Edit on a session to open the editor. New sessions open as Add new content slot and save with Create; existing sessions open under their title and save with Update. While creating, tick Create another to keep the drawer open after saving.
The editor has these tabs. Networking slots have no tabs: their editor is one form (see Create networking slots).
Tab | What it holds | When it appears |
Details | Cover image, title, times, track, location, tags, links, description, custom fields. | Always |
Preferences | Access, registration, ratings, virtual orientation, highlight, color. | Always |
Sponsors | Session is sponsored: the sponsors on the session page and the sponsor logo on the schedule card. See Add sponsors to a session. | Always |
Child sessions | Link sessions under this one. See Create parent and child sessions. | Always; shows "This timeslot cannot have child sessions" when the session is itself a child |
Speakers (N) | Add speakers, set their role and order them. The count appears once the session has speakers. See Add speakers and link them to sessions. | Always |
Registrations (N) | Registrations with their Status, Add registration(s), Export registrations (.csv). N counts registrations in every status, including pending, waitlisted and rejected ones. | Saved sessions with Enable registration (RSVP required) on |
Traffic analytics | Who opened the Watch now link, with Export (.csv). See Read a session's traffic analytics. | Saved sessions |
Ratings (N) | Each rating with Score and Comment, with Export (.csv). The count appears once the session has ratings. | Saved sessions with Enable ratings on |
The Side Panel button at the bottom left opens the session's links. It appears only for saved sessions. See Add links to a session.
Details
Field | Notes |
Content slot cover image | Square image (1:1, 1500×1500 px recommended), JPEG or PNG, up to 10 MB. Upload opens a cropper. If the track has a Track cover image, the session uses it until you upload its own ("This session uses the track's cover image by default. Upload any image here to replace it."). |
Title | Required ("Title is required!"). Up to 150 characters. |
Subtitle | Up to 100 characters. |
Date | A day within the event dates. |
Start time, End time | Required. Give as duration switches End time to a Duration field; Give as end time switches back. Change minute increment in the time picker toggles between 5-minute and 1-minute steps. The end time can't be before the start time ("End time must be later than start time!"). |
Track | One of the content tracks. Defaults to the default track ("Event Sessions" unless renamed). |
Location | One location. Add new location creates one without leaving the editor. |
Tags | Any number of tags. Add new tag creates one without leaving the editor. |
Stream/Video Url | Link attendees open with Watch now. Enter the full address starting with |
Map Url | Link opened from the session's map button. Enter the full address including |
Description | Rich text with bold, links and lists. |
Custom fields | One field per session custom field defined under Custom content > Custom Fields. |
Preferences
In order on the tab:
Who can access this slot?: Anyone or Specific lists. See Restrict a session to specific registrant lists.
Enable registration (RSVP required) and its options, including Require RSVP approval and Waitlist mode. See Define session capacity and track RSVPs.
Enable ratings and Show in action bar on home page. See Session ratings.
This session is virtually oriented: marks the session for virtual attendees. Attendees of hybrid events can filter by Session type: Regular or Virtual oriented.
Highlight this session once the event has ended. with Position (1 to 999). The setting only fills the Highlighted column of the Timeslots table; the mobile app, the web app and the schedule widget don't use it.
Override track color: a color for this session's cards that differs from the track color. The track's own color is marked "(Track color)" in the list. Clear the field to use the track color again.
What attendees see
The session page shows, from the top: the cover image (or the track's), title and subtitle, tags, the parent session link if any, track, time and location, Watch now when a stream link exists, the map button when a map link exists, ratings, the description, custom fields, the chat entry, sponsors, speakers, Attending (N) with the confirmed registrations, child sessions and Links. A bar at the bottom holds the bookmark button and, when registration is on, the registration buttons. The mobile app and the web app show the same page.
Limits
Title: 150 characters. Subtitle: 100 characters in the editor.
Cover image: 10 MB.
Start and end must fall within the event dates; the date picker greys out other days.
A networking slot with 5 or more meetings that are not canceled or rejected can't be deleted or moved to another start time. Sessions have no such limit. See Filter, edit and delete sessions and networking slots.
Troubleshooting
The Registrations, Traffic analytics or Ratings tab is missing
The session is not saved yet, or the matching option is off: Registrations needs Enable registration (RSVP required), Ratings needs Enable ratings. Save the session and select Edit again.
"not within event" when saving
The date or time falls outside the event dates in Details. Change the event dates or the session time.