Organizers can create group meetings from the Admin Panel by adding multiple participants to a meeting. This includes registrants who have been invited to the event but have not yet joined.
There are two ways to create or expand a group meeting:
Add participants while arranging a new meeting — add multiple participants to the meeting draft before confirming it.
Add participants to an existing meeting — use Invite others to invite additional participants to a meeting that has already been arranged.
How to arrange a group meeting
Click Arrange meeting.
First, select the registrant from "1. Book meetings for" and from "2. Meet with"
You can select registrants who have already joined the event as well as registrants who have not yet joined.
Click Add more and select the additional registrants you want to include in the meeting.
Once you have selected the participants, click Done.
Note: Adding people to a draft meeting does not notify them immediately. Invitations are sent only after the meeting is confirmed.
Select the meeting details, such as the location, date, and time slot, and click Continue to Preview.
Review the meeting details on the Preview Draft Meeting page.
You can also add a personalized message for the meeting before creating it.
When everything is correct, click Create meeting.
You can select whether you want to notify the participants about the meeting,
The group meeting is now created and will appear in the participants' meeting schedules.
How to add participants to an existing meeting
You can also invite additional participants after a meeting has already been arranged.
From your event's Admin Panel, go to Meetings.
Find the meeting you want to update and click Edit.
Click Invite others.
Select the registrants from the next page: "Create"
Before sending the invitation, you can add a personalized message for the additional participants.
The invited participants will be added to the existing group meeting.
Group Meeting Preview
Refer to How to arrange 1:1 meetings.