Sponsor representatives are users who represent the sponsor booth on behalf of a certain organisation. They will follow the same joining process as joining a regular event in Brella. Sponsor representatives can schedule meetings with fellow attendees. As representatives, they can also scan leads/prospects during the event and add notes for their future reference. If another attendee scans the QR code of a sponsor rep, that also will be saved as a lead in the prospect tab.
Brella allows linking representatives using two main methods.
Automatic linking
Manual linking
💡 To be automatically or manually linked to the sponsor profile, the sponsor representative has to join the event through next.brella.io. The join code will be sent via email to them by the event organizer. Only then, their names be linked to the respective virtual booth.
Automatic linking
There are 3 main features in this.
Partial Match
Exact Match
Domain Match
Partial Match
Partial Match will work as below.
Example booth company name: 'ABC Ltd'
If the user's company title is 'ABC', Partial match will link
If the user's company title is 'ABC Ltd', Partial match will link
Exact Match
The exact match will only work if the user is adding the company name as "ABC Ltd."
If the user's company title is 'ABC':
🚫 Exact match will not link
Domain Match
This linking method works only when the user’s registration or invitation email domain matches the specified domain.
E.g. abc.com.
You can add multiple domains if needed.
E.g. abc.com and abc.uk
Participants can also get linked automatically to another sponsor by changing their company name during the event. Once they change their company name, they won't be unlinked from the previous sponsor. Therefore, they can be linked to multiple companies. As the unlinking will not happen automatically, you can remove representatives from booths manually.
Manual linking
If the automatic linking to sponsors' booths won't work in your event, you can always add sponsor representatives manually. Manual linking is done through the Admin Panel. By going to the Sponsors tab, you can link or unlink representatives of a particular sponsor.
To add a sponsor representative to the right booth:
Navigate to the Admin Panel - sponsor's tab
Select the sponsor and click to edit it.
Navigate to the Representatives section.
Click Add Representatives and select the wanted representatives, or you can also unlink them by pressing Remove next to a particular representative.
There is no limit to the number of representatives per booth.
💡The event organizer can now manually link one individual to two virtual booths as a sponsor representative.
❗ Manually adding and removing the sponsor representative on the relevant sponsor booth can be done only by the Event organizer. So if you need a user to be added or removed, please contact the event organizer.
👉 Note: The order in which the Reps will appear goes according to your selection, meaning that if you want someone at the top of the list, you must add them to the last. You can do it manually by following these steps:
Remove all the Reps from the booth
Add them in the order you desire, one by one
Where are Representative profiles displayed?
On the Web app
They are shown on the lower side of the sponsor booth.
📱 On the Mobile app
They are shown once you open the sponsor booth and navigate to Company Reps.
👀Note! Sponsors who moved to a virtual booth will automatically be transferred to the Sponsors (virtual) group.
⭐ After inviting your associates to their booth, share these pointers on how to make the most of Brella as a Sponsor Representative.